Clerk to the Board
As the primary administrative officer of the County, the County Clerk and Recorder records deeds in the county and serves as the Clerk to the Board of County Commissioners. This meaning that the County Clerk and Recorder is responsible for transcribing and publishing each BOCC Tuesday meeting. This is also referred to as the minutes. The Clerk to the Board is also responsible for publishing notice of public meetings and recording resolutions.
Agendas & Minutes
Agendas are available prior to the meetings. Minutes are available following approval. View all County Board and Committee Agendas and Minutes.
Public Records Policy
It is the policy of the Board of County Commissioners (BOCC) that all public records shall be open for inspection by any person at reasonable times, except as provided by the Public Records Act or by other laws. This policy is intended to provide a guideline for employees handling public records requests and will be deemed modified by additional or new language added to the Colorado Public Records Act C.R.S. 24-72-201 et seq.
Colorado Open Records Act (CORA)
The Colorado Open Records Act or CORA requires that most public records be available to the public. Anyone can request information that is in the possession of a government office.
You must submit your request to the department or office who would be responsible for holding or archiving the record.
- The Clerk to the Board of County Commissioners is the official custodian of all records centrally maintained by the County.
- Department Heads are the official custodians of all records maintained within their departments.
- The IT Director is the official custodian of e-mails.
- Elected Officials may develop their own policies and procedure regarding public records in their custody; however, to the extent that the County has custody of any public records of an Elected Official the County shall, in consultation with the Elected Official, meet any requirement of the Open Records Act as it may apply to documents in the County’s possession.
If the public record(s) requested are not in the custody or control of the person to whom the application is made, such person shall “forthwith” notify the applicant of this fact, in writing if requested by the applicant. In such notification, the person shall state in detail to the best of the person’s knowledge and belief the reason for the absence of the record(s) from the person’s custody or control, the location of the records, and what person would have custody or control of the record(s). C.R.S. 24-72-203(2)(a)
For questions, please contact the County Clerk and Recorder's Office at 970-725-3110 or the County Attorney's Office at 970-725-3045.